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Middle School Administrative Assistant

Job Details

Full Time


TCA was founded on the purpose of educating and developing the whole person for the glory of God, we integrate faith with learning because we believe God created us in His image to be lovers and learners of Him, of our neighbors and of all creation. Our students are challenged academically through rigorous curriculum in 21st century classrooms. We are dedicated to preparing our students to pursue higher education at the country's most prestigious and challenging colleges and universities. Through a combination of called and caring teachers, low student turnover and active family involvement, the TCA experience is one of community. Families, faculty and students develop long-standing relationships built on a pursuit of excellence in every area and a shared commitment to Jesus Christ.

Trinity Christian Academy is looking for a dedicated, enthusiastic and knowledgeable employee to join our education community who meets the following criteria:

  • Has a desire to work in a private, independent, conservative, evangelical Christian college preparatory school
  • Understands, supports and carries out the mission, philosophy and core values of TCA and be committed to instilling these Biblical truths in the lives of our students
  • Is a born-again Christian with spiritual maturity in academic and leadership abilities that will enable them to teach God’s truth and be active in their local Christian church whose beliefs are in alignment with TCA’s Mission Statement and growing in their personal walk with Christ
  • Exhibits the highest Christian virtue and personal decorum, serving as a Christian role model (1 Timothy 4:12) both in and out of school (Luke 6:40)
  • Has a passion for their areas of specialty, as well as the ability to communicate effectively with students and parents
  • Welcomes the opportunity to disciple and mentor students, helping develop godly character in their lives


We are looking for an Administrative Assistant for our Middle School (MS) Office. The goal of the Middle School is to create a “meaningful middle” which prepares students to be self-advocates who know what it takes to find success in every facet of their school experience—academics, extracurricular activities and their relationships with peers and adults. Be an integral member of the MS Office by using your gifts and talents to support administrators and faculty in this pursuit. This opening is full-time for 10.5 months (August - mid-June). This opening is for the 2024-2025 school year.

General Responsibilities

  • Manage the daily schedule of the Middle School Administrative Team
  • Schedule appointments for parents, teachers, staff, admissions applicants, job applicants and Parent-Teacher Fellowship (PTF) members
  • Assist in answering calls for MS
  • Greet and assist individuals who have a meeting with the Head, Assistant Head(s), Counselor and/or Faculty Members
  • Assist with projects when the need arises
  • Set up and maintain general MS files (budget, curriculum, events, projects, etc.)
  • Assist with incoming and departing families
  • Manage MS Lost and Found items
  • Assist visitors on campus
  • Plan MS Mini School Night
  • Assist with 5th grade Orientation
  • Plan 8th grade Graduation ceremony
  • Assist in planning departmental head meetings and division meetings
  • Assist with coordinating substitute teachers
  • Assign lockers to students
  • Receive attendance phone calls and emails from MS parents
  • Communicate to MS teachers the attendance for the day
  • Call parents of unaccounted for students
  • Manage Sign In and Sign Out Sheets
  • Manage Tardy/Early Release/Late Arrival slips
  • Update Announcements daily
  • Greet visitors and manage Visitor Sign In
  • Answer MS phones
  • Assist MS Secretary with overflow when needed
  • Maintain Personal Day forms
  • Maintain and update student message board
  • Assist with preparation of MS budget
  • Demonstrate the fruits of the spirit (Gal. 5:22-23) in daily work, and interactions with colleagues and others

Required Education, Experience and Qualifications

  • BA or BS, with preference for background in either Business, English, or any major with a significant writing component (e.g., Journalism)
  • Prior experience working with Middle School-aged students and/or in an educational setting is preferred
  • Additional qualities include a strong orientation to job detail, ability to manage both short and long-term planning, and use of both diplomacy and discretion
  • Have a willing heart for service (Ephesians 6:7)
  • Agree with and support TCA’s Doctrinal, Biblical and Mission statements and Christian values

Physical, Mental and Environmental Requirements

  • Normal physical demands of administrative assistant duties (including, but not limited to standing, reaching, stooping, squatting down, kneeling, and occasional lifting)
  • Moving between buildings on campus
  • Able to work with constant interruptions
  • Hospitable attitude

Job Details
Position: Middle School Administrative Assistant
Department: Middle School
Reports To: Head of Middle School
Start Date: August 1, 2024
Hours: Full Time - 10.5 months
Salary: Commensurate with experience
Benefits: Health, life, dental and vision insurance - Employer-funded retirement plan - 403b retirement plan - Tuition remission - Paid time-off

The intent of this posting is to provide a representative summary of the major duties and responsibilities performed by employees of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

If you have applied for a position at TCA within the last 12 months, please contact Dina Brown and ask to have that application submitted for the new position that you are interested in. We encourage you to send a cover letter for the new position, as well as updated references and employment history, if applicable. Depending on the new position that you are applying for, we may have additional application questions that you will need to answer. If so, Dina will contact you.