Compliance & Reporting Coordinator
Job Details
Boulder Park Office - Dallas, TX
4 Year Degree

General Summary

The Compliance and Reporting Coordinator is responsible for the oversight and coordination of grant and contract compliance and reporting for Harmony CDC programs. The Compliance and Reporting Coordinator works with the Harmony team to coordinate the pre and post-awards for grants and contracts. The Compliance and Reporting Coordinator is also responsible for database management, process improvement, and other special projects.


Harmony CDC Mission

Our Harmony CDC Mission is to advance God's presence by strengthening families and revitalizing neighborhoods through community-driven and solution-oriented approaches.


Harmony CDC Core Values:

  • Christ-Centered
  • Compassion
  • Commitment
  • Community
  • Collaboration


Essential Job Functions:

  • Manage and oversee program databases and client management systems
  • Collect and maintain program dashboard, scorecard, key performance indicators, and reporting
  • Analyze data and prepare reports for internal and external stakeholders
  • Assist with the collection and submission of grant and contract proposal requirements including program budgets, evaluations, logic models, data, and narratives
  • Assist with analyzing, interpreting, and applying Federal, State, Local Government, and Private funder statutes, rules, and regulations regarding grant administration
  • Establish and maintain electronic and hard copy files for all funded grants and contracts for reporting purposes
  • Administer post-award administration of grants and contracts, financial reporting, financial record maintenance, and preparation of reports (monthly, quarterly and annual)
  • Ensure grant funds are expended in compliance with the grantor agency regulations and interact with outside agencies, internal and independent auditors, and financial monitors
  • Maintain the CRM donor management system and ensure donors receive acknowledgments
  • Assist the Office Manager and financial team with budgeting, financial, and procurement management
  • Collaborates with program staff in the development of comprehensive annual program budgets incorporating funding from restricted and unrestricted sources.
  • Ensures compliance with current program budgets and spending policies, and proposes improved policies and systems regarding spending guidelines, cost savings, cost allocation, and annual planning.
  • Engages with program staff across the organization to monitor and revise program budgets throughout the year and life of project(s)
  • Assists with programs process improvement projects and support special projects assigned by the Executive Director


Supervisory Responsibilities

This is an individual contributor role with no direct reports.



  • Bachelor’s degree in business, finance, or accounting is recommended
  • Should have at least three years of experience in compliance, auditing, financial analysis, or risk management
  • Applicable experience in nonprofit governance, administration, grants management, and compliance
  • Working knowledge of nonprofit business operations and federal/state grant and contract funding mechanisms
  • A broad base of relevant technical knowledge and skills related to accounting and financial management and procurement systems, fund accounting experience desirable.
  • Good research, data management, and statistical analysis skills
  • Possession of project management skills is preferable
  • Detail-oriented with excellent verbal, written, and interpersonal skills
  • Microsoft Office Applications, proficiency in Excel and Word
  • A high level of discretion and confidentiality is required at all times

Computer Skills

Microsoft Office 10 experience is required, including PowerPoint and Publisher

Must be a quick learner who is able to maintain accurate records in a cloud-based database management system, generate Excel cumulative reports and manage e-mails.

Work Environment
The work environment characteristics are representative of those an individual would experience when supporting a resource center and food pantry in an administrative role. Multi-tasking is essential. Reasonable accommodations may be made to enable individuals with disabilities or special needs to perform the essential functions. The ability to manage stress, build professional and collaborative relationships, work in a fast-paced rapidly changing environment, and reason through complex business situations is required.

Physical Demands
The physical demands are representative of those that must be met by an individual to successfully perform the essential functions of the job. There will be some lifting (up to 25 pounds).