HR Assistant

Classification

Non-Exempt

Reports to

HR Manager

Summary/Objective

The HR Assistant provides day-to-day administrative support to the HR department, focusing on processing requests, maintaining accurate HR records, and ensuring smooth operations of HRIS systems. This role serves as the first point of contact for HR-related inquiries, assisting with employee data updates, benefits administration, and supporting HR team members in daily tasks. The HR Assistant is critical to the efficiency and accuracy of HR processes and provides essential support to senior HR staff.

Direct Reports

N/A

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Maintains and updates employee records in the HRIS system, ensuring accuracy and compliance with company policies.
• Processes employee requests for benefits changes, personal information updates, and other HR-related inquiries via email and other communication channels.
• Assists in administering employee benefits programs, including enrollment, changes, and terminations, under the guidance of senior HR staff.
• Supports payroll processing by verifying employee time and attendance records and updating payroll spreadsheets.
• Monitors HR email communications and Fresh Service tickets, ensuring that all employee inquiries are addressed promptly and accurately.
• Assists in scheduling and coordinating HR meetings, orientations, and employee training sessions.
• Prepares and maintains various HR reports.
• Helps ensure compliance with federal, state, and local employment regulations by maintaining accurate HR files and assisting with audits.
• Assists in preparing documentation related to employee disciplinary actions, performance reviews, and other HR tasks.
• Supports other HR functions and team members as needed, including employee engagement, recruitment, and performance management tasks.

Competencies

• Attention to Detail
• Organization and Prioritization
• Strong Communication Skills
• Problem-Solving Abilities
• Time Management Skills
• Maintains Confidentiality

Travel

This position requires the ability to conduct business travel as needed; which may include frequent travel outside the local area and overnight.

Work Environment

This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Required Education and Experience

• High school diploma or equivalent required
• 0 to 2 years of experience in an administrative or HR support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of HRIS systems (e.g., Paycom, ADP, Workday, BambooHR, etc.).
• Ability to maintain confidentiality and handle sensitive information with discretion.

Physical Demands/ADA Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; and individuals may need to sit or stand for long periods of time. Individuals must be able to type, operate telephones, computer equipment, and audio headphones. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities; duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.