Billing Coordinator

POSITION PURPOSE:

The Billing Coordinator will work with custodian and accounting team members to review receipts, invoices and rendered services included in client’s final invoice.  This individual will ensure vendor payments are received, validate fee checks and create final invoices.  Additional work may include audit of invoice with records received.

DUTIES AND RESPONSIBILITIES:

• Reviews and Produces final invoices according to departmental billing cycles.
• Reviews and verifies vendor invoices and processes same.
• Downloads online records upon payment and sends to the appropriate email for processing.
• Corresponds with customers and vendors by researching and responding to inquiries and disputes.
• Daily posting of payments to client invoices.
• Follow up on delinquent payments and resubmit billing as needed.
• Investigates and questions duplicate invoices and potential duplicate billing when necessary.
• Assistance with collections as needed.

CONTACTS:

Internal:    All levels of staff

External:   Vendors and Business Associates

OPERATING RESPONSIBILITIES:

Work performed and composed of a variety of different tasks. Must be a self-starter and able to work independently.

Requires excellent interpersonal skills and computer literacy.  Manages a number of projects at one time, and may be interrupted frequently to meet the needs and requests of employees.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Normal office conditions.  

1. Associate or bachelor's degree in related field
2. Minimum 3 years relative experience
3. Knowledge of accounting/financial industry
4. Professional communication skills
5. Excellent organizational skills
6. Ability to work in a team environment to achieve team, department and corporate goals.
7. Ability to collaborate effectively with internal and external customers. 
8. Adaptable to a fast-paced environment.
9. Proficient in standard office software